DIVISION MEMORANDUM No. 75 s. 2018 GUIDELINES ON THE SUBMISSION OF PAYROLL AND DTR

Republic of the Philippines

DEPARTMENT OF EDUCATION

DIVISION MEMORANDUM
No. 75       s. 2018

Region VIII
DIVISION OF CATBALOGAN CITY

TO       :           ALL CONCERNED

FROM :            CRISTITO A. ECO, CESO VI,

Schools Division Superintendent

SUBJECT:       GUIDELINES ON THE SUBMISSION OF PAYROLL AND DTR

DATE:             March 1,2018

1.     Pursuant to CSC Memorandum Circular No. 5 s. 1997 and per instruction of the Resident Auditor of

this division, it is hereby laid as a policy for district supervisors to submit regularly monthly Payroll for salaries and other personal services benefits.

2.   ALL remaining payrolls under the possession of the district for previous years duly signed by

concerned employees shall be submitted to this division through the records unit with attached complete DTR (arranged according to the order of names in the payroll) ON OR BEFORE MARHC 16,2018.

3.   Further, the following procedures should now be observed in handling and surrendering Payrolls

for Calendar Year 2018 and years thereafter:

For Elementary and Secondary Payroll:

a. Designated Liaison Officer of every district/secondary school shall retrieve their Payroll
      from the Cash Unit upon notice from the latter that it is ready for release.

b. Upon eceipt of payroll, an assigned employee shall route it or signature of all the
      districts/secondary school’s employees and double check each page or possible
      missed/unsigned portion.

c. Likewise, a copy of the duly signed Daily Time Records (including Travel Orders, Certiicate
      of Appearances, Form 6, etc. to support days with travel, leaves, etc.) should be arranged
      according o the order of names in the payroll, and attach the same.

d. Signed payrolls together with the DTRs and other necessary attachments should be
      submitted within Ten (10) days after their receipt of the payroll to the division through the
      records unit with attached transmittal letter or easy monitoring.

For Insular and Senior High Payroll (except Payroll of Provisionary Employees):

a.   Concerned employees under insular and senior high, upon notice from the Cash Unit of the
      availability of payroll, shall visit the Cash Unit to sign the monthly payroll and submit their
      DTR with attached supporting documents, if necessary within Ten (10) days upon notice.
      Visits should be according to the schedule set by the Cash Unit to prevent overcrowding.

4.   Submission of above mentioned documents shall be pre-requisite in the release of the succeeding

month’s Pay slips.

5.    For guidance and strict compliance