DIVISION MEMORANDUM No. 197, s. 2018 CREATION OF DIVISION RECORDS MANAGEMENT IMPROVEMENT COMMITTEE (RMIC)

Republic of the Philippines

DEPARTMENT OF EDUCATION

Region VIII

SCHOOLS DIVISION OF CATBALOGAN CITY

June 11, 2018

DIVISION MEMORANDUM

No.        197           s.  2018

CREATION OF DIVISION RECORDS MANAGEMENT IMPROVEMENT COMMITTEE (RMIC)

TO:       Public Elementary and Secondary School Heads

Public Schools District Supervisors

Teaching and Non-Teaching Personnel

All Others Concerned

1.         Pursuant to DepEd Memorandum No. 140, s. 2016 dated Sept. 1, 2016 re: Creation of

Records Management Improvement Committee, following are   the composition of the

Division Records Management Improvement Committee (RMIC):

Chairman                     Francis Angelo S. Gelera, Asst. Schools Div. Superintendent

Vice Chairman             Fe L. Samonte, AO IV, Records Officer

Members                      Ma. Luz I. Orbe, Chief, CID

Maribel C. Ruedas, Ph. D., Chief, SGOD Jessie Rose B. Cabanero, Accountant III Michael G. Cabanero, AO V

Atty. Rhea P. Mardoquio, Legal Officer Abe Joy S. Cabero, ICTO

Secretariat                    Sheba T. Arellano

Darwin P. Dillague

The Committee shall, among others, perform the following functions:

a. Implement a systematic Records Management Program in all phases of records
      management, i.e. creation, maintenance and disposition;

b. Identify and preserve documents which are continuing value and promptly dispose
      of those which are of temporary value upon expiration of a predetermined period;

c.     Determine the retention period of the agency’s records and formulate the Records

Disposition Schedule, subject to the approval of the agency head and the final approval of the Executive Director of the National Archives of the Philippines;

d. Develop policies and techniques for repairing damaged records and take positive
      steps to prevent loss and unauthorized destruction of records; and

e. Establish a repository for the storage of records which are no longer needed by
      the agency, but which are not yet ready for disposal or a program to transfer the
      records to the Records Management and Archives Office.

Republic of the Philippines

DEPARTMENT OF EDUCATION                              

Region VIII

SCHOOLS DIVISION OF CATBALOGAN CITY

3.            For immediate dissemination of this Memorandum is desired.

CRISTITO. ECO, CESO VI

Schools Division Superintendent

Ends.   None

Reference: DM No. 140, s. 2016

To be indicated in the Perpetual Index under the following subjects:

RECORDS                                                                                                RMIC