Republic of the Philippines
DEPARTMENT OF EDUCATION
Region VIII
SCHOOLS DIVISION OFFICE OF CATBALOGAN CITY
DIVISION MEMORANDUM
No. 113 , s. 2018
April
2, 2018
DISSEMINATION ON THE DESIGNATION OF DIR. MALCOM S. GARMA
TO: ALL DIVISION OFFICE PERSONNEL
PUBLIC SCHOOLS DISTRICT SUPERVISORS ELEMENTARY/SECONDARY SCHOOL HEADS ALL OTHERS CONCERNED
In connection with the above-captioned matter, enclosed herewith is Regional Unnumbered Memorandum dated March 22, 2018, RE: Designation of Dir. MALCOLM S. GARMA as member of the DepEd Provident Fund National Board of Trustees, contents of which is self-explanatory.
For information and dissemination.
CRISTITO A. ECO, CESO VI
Schools Division Superintendent
Republic of the Philippines
department of education
REGIONAL OFFICE NO. VIII (EASTERN VISAYAS)
Government Center, Candahug, Palo, Leyte
MEMORANDUM
TO: ALL SCHOOLS DIVISION SUPERINTENDENTS
SCHOOL HEADS, PUBLIC ELEMENTARY AND SECONDARY
SCHOOLS
ALL OTHERS CONCERNED
FROM: RAMIR B.XJYTICO, Ed.D., CESOIV
OIC-Regional Director
SUBJECT: DESIGNATION OF DIR, MALCOLM S. GARMA AS MEMBER OF
DEPED PROVIDENT FUND NATIONAL BOARD OF TRUSTEES
DATE: March 22, 2018
1. Attached is DepED Memorandum No. 046 s. 2018 dated March 14, 2018 entitled Designation ofDin Malcolm S. Garma as member ofDepED Provident Fund National Board of Trustees
Immediate
dissemination of this Memorandum is desired.
Department of Education
.14 MAR 2018
DepEd MEMORANDUM
No. 046 s. 2018
DESIGNATION OF DIR. MALCOLM S. GARMA AS MEMBER
OF DEPED
PROVIDENT
FUND NATIONAL BOARD OF TRUSTEES
To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads All Others Concerned
1. The Department of Education (DepEd) hereby conirms the designation of Director Malcolm S. Garma, as member of the DepEd Provident Fund National Board of Trustees, to represent the DepEd Regional Directors, vice then Regional Director Lorna Dig Dino, now appointed as the DepEd Undersecretary for Curriculum and Instruction.
2. This is pursuant to Section 3 (Governance) of Administrative Order No. 279,
s. 1992 entitled Prescribing Rules and Regulations for the Establishment and Administration of a Provident Fund of Agencies Covered by Section 41 of the General Provisions of Republic Act No. 7180 (copy enclosed) and as determined by the election facilitated by the Association of DepEd Directors Inc. on January 26, 2018.
3. Director Garma shall perform his functions and responsibilities stipulated under DepEd Order No. 12, s. 2004 entitled Revised Implementing Guidelines for DepEd Provident Fund and shall serve for a term of one year or until such time that the new Board is reconstituted.
4. Immediate dissemination of this Memorandum is desired.
LEONOS^MAGTOLIS BRIONES
Secretary
End.:
As stated Reference:
DepEd Order No. 12, s. 2004
To be indicated in the Perpetual Index
under
the following subjects:
BUREAUS AND OFFICES FUNDS
CHANGE OFFICIALS
‘
(Enclosure to DepEd Memorandum No. 046, s, 2018)
MALACAÑANG
Manila
BY THE PRESIDENT OF THE PHILIPPINES
ADMINISTRATIVE ORDER NO. a?9
PRESCRIBING RULES AND REGULATIONS FOR THE ESTABLISHMPMT
AND ADMINISTRATION OF A PROVIDENT FUND OF AGENCIES
COVERED
BY SECTION 41 OF THEI GENERAL PROVISION
/ GENERAL
PROVISIONS OF REPUBLIC ACT NO. 7180
WHEREAS, Section of the General Provisions of Republic Act No. 7180 authorizes the surplus of service fees deposited with
the National Treasury to be constituted into a Provident Fund which
shall be available to employees for emergency needs, school and educational loans, hospitalization loans, and loans for minor but
immediate repair of houses and other similar circumstances;
WHEREAS,
the same provision mandates that the said Fund
shall be administered pursuant to a set of
rules and regulations
which the Office of the President shall
promulgate;
NOW, THEREFORE, I, CORAZON C. AQUINO, President of the Philippines, by virtue of the powers vested in me by law, do hereby
order;
SECTION 1. Purpose. – Pursuant to Section 41, General Provisions of Republic Act No. 7180 and similar provision in succeed¬
ing general appropriation acts, a Provident Fund is hereby authorized to be established in the departments, bureaus, offices, and agencies covered thereby, to be administered, managed, and utilized in
accordance with the following overall objective, governing structure, and general guidelines.
SEC. 2. Overall Objective. – The Fund said fund provide
for the granting of benefits and loans to
officials and employees of
the department, bureau, office, or agency for
emergency needs;
for their education or that of their children; for their hospitalization or that of their immediate dependents; for minor but immediately
needed repair of their houses; and for other similar purposes to be determined by a Board of Trustees, as hereinafter created.
SEC. 3. Governance. – The Fund shall be administered and
Managed by a board of trustees, hereinafter referred to as Board.
The Board for each department or department
level office
or agency shall be composed of the
Undersecretary for Finance or
equivalent as Chairman, the Assistant Secretary
for Human Resource
Development or equivalent as Vice-chairman and Chief Executive
Officer, a designated representative of the Secretary of Budget
Management, and other members to be elected or appointed for a
term of one year, as follows:
a. A regional director elected by his peers-
b. A bureau Acenter/service director elected’
by his peers;
c. A technical employee representative appointed ‘
by the Department Secretary from among no
minees of employee groups in the Department;
d. A representative of the .Administrative group
appointed by the Department Secretary from among nominees or organizations of Adminis¬ trative personnel in the Department.
SEC. 4. Functions and Responsibilities of the Board. – The
Board shall be directly responsible for the efficient and effective administration and management of the Fund. It shall have the following duties and functions:
a. Promulgate, apply, and enforce the rules
and
regulations
governing the use and operation
of
the Fund;
b. Determine the type, use, and amounts of
loans
and
other benefits that may be granted and
prescribe
the applicable repayment schedules
and
Interest rates;
c. Establish the eligibility requirements for
applicants, claimants, and grantees;
d. Approve all loans, other benefits, and other
payments from the Fund;
e. Designate and appoint the other officers
and
staff
of the Board as may be necessary from
among
the regular personnel of the Depart
ment,
and prescribe their duties, functions,
and responsibilities;
f. Greate and constitute regional boards if
and
when
the size and spread of operations so
warrant,
and delegate such functions as may
be necessary; and
g. Perform such other functions as may be
necessary to carry out the objectives and
purposes of this Order.
SEC’ 5′ Secretariat of the Board. – Unless otherwise prescribed by the Board, the existing Employees welfare and benefits Division or its equivalent shall serve as the board Secretarist, headed by its Chief who shall recommend the functions, organization, and compensation of the staff for approval by the Board.
SEC. 6. –
Restriction on Compensation and Expenses. –
AH members, officers, and staff of the Board
shall serve without
compensation, except for payment of actual
overtime services .
rendered by clerical staff. Reasonable expenses incurred by members of the Board in connection with Board activities may, however, be
reimbursed upon presentation of receipts and
other documentary
evidence in support of the claim. Any
claim for reimbursement of
actual and necessary expenses incurred in connection with activities of the Board shall be evaluated and processed in accordance with existing accounting and auditing rules and regulations.
SEC, 7. Fund Sources and Depository. – The primary
source
of the Fund herein authorized shall be the
balance of service fees
paid by public and private agencies availing of procurement, payroll deduction, and other services rendered by the departments, bureaus, offices, and agencies concerned. All income from operations shall
likewise accrue to the Fund. The Fund shall be deposited as a special account in the National Treasury or In duly authorized government depository banks.
SEC.
8. General Guidelines, Limitations,
and Restridtons on
the Use of the Fund. – All payments out
of the Fund and the use
of all proceeds from the utilization thereof
shall be strictly In accord¬
ance with the following general guidelines,
limitations, and restric¬
tions:
a. The
Board shall adopt policies that will provide
for
the widest and most equitable dispersal of
benefits.
b. The Board shall prescribe rules and
regulations
which
will preserve the integrity of the Fund and
maintain its viability.
c.The
principal of the Fund may be utilizedI to
extend
guaranteed loans. Expenses «nd °ther
payments
shall be charged against income from
operations and any surplus shall accrue to the
principal at the end of the fiscal year.
d. Repayment of loans shall be through
automatic
deduction
from the borrower’s salary and from
other
sums accruing to him in the event of his
separation
from the service*
e. if any portion of the Fund remains
unutilized
for
a substantial portion of time, such may be
invested exclusively in Treasury
bills or other
government
securities.
f. Any balance remaining in the Fund shall
revert
to
the National Treasury in the event of termi¬
nation
of the Fund.
SEC. 9» Audit of the Fund. – The Fund and its operations
shall be audited by the Commission on Audit, through Its represen¬
tative.
SEC. 10. Annual Report. – The Board shall prepare and
submit an annual report on the operations of the Fund and its
financial condition and status at the end of each year to the Office of the President, the Department of the Budget and Management, and to the Department Secretary concerned.
In case of failure to submit said requirements, the Depart¬ ment of Budget and Management shall order the suspension of all new transactions on the Fund until which time that said require¬ ments are complied with.
SEC. 11. Effectivity. – This Administrative Order shall
take effect immediately.
DONE in the City of Manila, this 5th day of May, t
in the year of Our Lord, nineteen hundred and ninety-two.
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