Republic of the Philippines
DEPARTMENT OF EDUCATION
Region VIII
SCHOOLS DIVISION OF CATBALOGAN CIT/
February 15, 2018
DIVISION MEMORANDUM No. 57 s. 2018
ELECTION CALENDAR FOR SUPREME PUPIL
GOVERNMENT (SPG) AND SUPREME STUDENT
GOVERNMENT (SSG) FOR SY 2018-2019
To: Assistant Schools Division Superintendent
Chief Education Supervisors
Education Program Supervisors
Public Schools District Supervisors
School Heads, Public and Private Elementary and Secondary Schools Youth Formation Coordinators
All Others Concerned
1. In connection to the DepEd Memorandum dated February 12, 2018, entitled Election Calendar
for Supreme Pupil Government (SPG) and Supreme Student Government (SSG) for
SY 2018-2019, this office informs all Public and Private Elementary and Secondary Schools to observe the following dates of conduct of elections for the 2018-2019 SPG and SSG.
SPG and SSG Activities
(To be facilitated by SPG/SSG COMELEC) Filing of Candidacy
Evaluation of Certificate of Candidacy (COC) vis-a-vis Qua I ifications and Disqualifications
Announcement of the Official List of Candidates Campaign Period
• Presidential Election Forum
•
Campus-Wide Presidential and Vice-President
Debates
Elections
Proclamation of Winners
Nomination of SPG/SSG Adviser
Oath Taking Ceremony (SPG/SSG Officers)
Attached are the following enclosures:
Date
February 19, 2018
February 21, 2018
February 23, 2018
February 26-27, 2018
February 28, 2018
March 05, 2018
March 20-21, 2018
March 23, 2018
Enclosure
No. 1: Guidelines on the conduct of the Student Government Elections for SY
2018-
2019
Enclosure No. 2: Comprehensive Evaluation for SPG/SSG Elections for the Schools (CESGE) Enclosure No. 3: Division Consolidated Election Report (DCER)
Enclosure No. 4: Filing of Candidacy Packet
Enclosure No. 5: Parental Consent for SPG/SSG Candidates Enclosure No. 6: Certificate of Candidacy for the SPG/SSG
For inquiries and concerns, you may approach CHESETH T. CABALQUINTO, Project Development Officer II – DRRM.
immediate dissemination of and strict compliance to this
division memorandum is highly directed.
Enclosure No. 1
Guidelines on the conduct of the Student
Government Elections for SY
2018-2019
1. The School Head (SH) upon the proposal of the members of the SPG/SSG
Commission on Elections (COMELEC) with the recommendation of the SPG/SSG COMELEC Chairperson, may also issue additional guidelines on the SPG or SSG COMELEC Standard Election Code consistent with the DepEd Order No. 47 s. 2014 and DepEd Order No 11 s. 2016 to ensure a fair and successful conduct of the elections.
2. After the conduct of the SPG/SSG Elections, the SH or the person whom
he/she appointed shall accomplish the Comprehensive Evaluation of the Student Government Elections for the School (CESGE) Form provided in the enclosure. Soft or hard, copies of their documents shall be submitted to the Division School Governance and Operations Division (SGOD) through their respective division Youth Formation Coordinator exactly two (2) weeks after the school’s proclamation of winners on March 14, 2018.
3. The Division SGOD shall collate the schools’ CESGE Forms and
accomplish the Division Consolidated Election Report (DCER) for the SPG and SSG. After collating all the schools’ CESGE forms and accomplishing the Division Election Consolidated Report for the SPG and SSG, the Division SGOD shall forward the soft or hard copies of the said copies to’their respective regional Education Support Services Division on or. before March 26, 2018.
4. The ESSD shall collate, organize and forward scanned or soft copies of
the documents submitted by the SGOD to the Youth Formation , Division (YFD) observing the following directions:
* a) .The email shall be forwarded to blss.vfd@deped.gov.ph
b) The email shall follow the subject:
For SPG: {SPG1819 -(name of region)-Submission] For SSG: {SSG1819 -(name of region)-Submission]
c) The email shall be forwarded on or before April 16, 2018.
5. In preparing for the division and regional
report of the SPG and SSG
election. The ff.
formats shall be observed:
Page
1 of 3
Enclosure No. 1
Document File
Format File
Name
Comprehensive Evaluation of
the Student Government
Elections for the School
(CESGE)
Division Consolidated Election
Report (DCER)
Word File (.doc or For the SPG: SPG 1819-
.docx) CESGE-(name of school)
For
the SSG: SSG1819-
CESGE-(name of school)
Excel File Format (.xsl or For the SPG: SPG1819-
.xlsx) DECR-(name of division)
For the SSG: SSG 1819-
DECR-(name of division)
6. The newly-elected SPG/SSG officers upon their oath taking ceremony shall
undergo a parallel school-based training on basic skills on leadership, roles, functions, and responsibilities of each officer The newly designated SPG/SSG Adviser shall supervise the implementation of the said training. The newly elected SPG/SSG officers shall come up with a General Plan of Action (SPOA) for their entire term. The project management and planning of GPOA must be facilitated by the SPG/SSG adviser and the outgoing SPG/SSG officers during weekends immediately after elections.
7. The division office through the SGOD shall conduct a division-wide
leadership training for the newly-elected SPG and SSG officers, the new officers from school club organizations may also join the division-initiated leadership training. Pursuant to DepEd Order 19 s. 2016 “Guidelines on the Organizational Structure and Stafing Patterns of Stand-Alone and Integrated Public Senior High School”, the division Youth Formation Coordinator shall spearhead the division-wide leadership training within April-August 2018 in coordination with other offices relevant to the conduct of the activity.
8. For the regional and division-federated SSG and SPG elections, ALL
PRESIDENTS regardless of grade level, whether the candidate is from Grade’ 11 or Grade 12, can vie for the President and Vice President position for as long as they are the elected President of the SSG and SPG in their respective school and are qualified to be nominated.
9; For the stand-alone Junior High School (JHS), candidates for President and Y Vice President must be Grade 10 and Grade 9 students. Grade-8 and 7
students can run for the other positions except President and Vice President.
Page
2 of 3
Enclosure No. 1
10. For elementary and secondary schools which have more than 1,000
students per grade level., the COMELEC can add additional three (3) members per grade level who will help facilitate the elections. The said additional members must meet the required qualifications and undergo the same process.
11. The YFD as the lead office for the Student Government Program (SGP) in
the Central Office is authorized to monitor the conduct of the elections and the formulation, and implementation of the programs and projects to strengthen the SPG/SSG in schools.
12. The SGOD and ESSD are authorized to coordinate and to monitor the
activities of the synchronized SPG/SSG elections.
13. All regional directors (RDs) and school division superintendents (SDSs)
are enjoined to support and monitor the implementation of the school elections.
14. All elections conducted before the dissemination of this Memorandum
shall retain the candidates who were proclaimed winners of their school’s SPG and SSG in their elective positions.
Page
3 of 3
Enclosure No. 2: Comprehensive Evaluation for SPG/SSG Elecions for
the Schools (CESGE)
Hu<ua
sp’ejT^
DEPARTMENT
OF EDUCATION Bureau of Learner Support Services
Youth Formation Division
Comprehensive Evaluation for SPG/SSG Elections for the Schools (CESGE)
(to be accomplished in the school level by a
representative designated by the School Head)
Component Indicators
Student Commission The students and school admin were well-represented in
on Election the school Commission on Elections (COMELEC)
(COMELEC) The students and school admin were knowledgeable and
prepared for the conduct of the elections.
The students and the school admin were
actively
involved in organizing and running the
election
procedures.
The students and the school admin objectively
performed their functions and remained
non-partisan
during the conduct of elections.
Logistics The Election materials were prepared on time.
The schedules and deadlines were strictly followed. The application forms were made available to all interested students.
Student Engagement The students were well-informed about the purpose of
the Student Government elections.
The students were aware of the voting process.
The students actively participated in the elections.
The students were encouraged to participate in the
student government.
Selection of The interested students were given the opportunity to
Candidates participate in the elections.
All the qualified candidates were considered.
The application process was objective and in
accordance
with the DepEd Student Government Election Code.
Campaign The campaign was orderly, organized, fair, and peaceful.
The campaign was held in accordance with the DepEd Student Government Election Code.
The election code was effectively enforced.
Voting The ballots were clear and available.
The voting was organized and fair.
Counting of Votes The COMELEC effectively, efficiently, and fairly
conducted the counting of votes.
The count was fair, honest, and transparent.
The
announcement was immediate and undisputable.
NAME OF
SCHOOL:
COMELEC Chair’s
Name
and Signature:
Agree Disagree Recommendations
Level:
Enclosure No. 4: Filing of Candidacy Packet
Republic of the Philippines
DEPARTMENT OF EDUCATION Youth Formation Division
2017 Elections Application Packet
To run for a position in the SSG/SPG office, each candidate should submit a completed signed application with the following attachments:
• Certificate of Candidacy
• Parental Consent
• Two (2) pcs. of 2×2 photograph
• An official copy of the Report card for the present Academic Year
• General Plan of Actions
• Two (2) recommendation letters from two (2) individuals whom the candidate has worked with in I
a co-curricular and extra-curricular activity.
RECOMMENDATION LETTERS:
Please secure and submit two (2) recommendation letters (in a signed/sealed envelope) from two (2) individuals that the candidate has worked with in a co-curricular and exia-curricular activity. The recommendations shall include the following:
• Description of the activity wherein the
candidate and the author of the recommendation letter
worked tdgether
• Detailed descfipion of how the candidate the
principles of teamwork, collective decision-making,
and good work ethic in the said
acivity.
The author of file recommendation letters should not be related by affinity or consanguinity to the candidate. .
The two (2) recommendation letters should each come from a fellow student that he/she worked with in an activity and from the teacher that served as an adviser of the same activity.
The authors of the recommendation letters
should not be related to the candidate by affinity or second degree
consanguinity. If needed, the COMELEC has the authority to validate the
recommendation letters with its’ signatories.
Enclosure No. 5: Parental Consent for SPG/SSG Candidates
Republic of the Philippines:
DEPARTMENT OF EDUCATION
Youth Formation Division
PARENTAL CONSENT
I, as a parent/guardian will support my
(name of parent/guardian)
son/daughter to the best of my ability as
(name of parent/guardian)
he/she commits to the Student Council.
I am allowing him/her to fulfill the duties and responsibilities of a Supreme Pupil Government Officer and to be involved in all of its activities, programs, and projects.
Parent’s/Guardian’s Signature over Printed
Name Date
Enclostire No. 5: Parental Consent for SPG/SSG Candidates
Republic of the Philippines
DEPARTMENT OF EDUCATION
Youth Formation
Division
PARENTAL CONSENT
L_ _as a parent/guardian will support my
(name ofparent/guardian)
son/daughter__ to the best of my ability as
(name of parent/guardian)
he/she commits to the Student Council.
I am allowing him/her to fulfill the duties and responsibilities of a Supreme Student Government Officer and to be involved in all of its activities, programs, and projects.
Parent’s/Guardian’s Signature over Printed
Name Date
Enclosure No. 6: Certificate of Candidacy for the SPG/SSG
Republic of the philippines
DEPARTMENT OF EDUCATION
Youth Formation Division
CERTIFICATE OF CANDIDACY FOR SUPREME PUPIL GOVERNMENT
An officer of the Supreme Pupil Government lives the ideals, principles, and practices of participatory democracy. He/She represents the student body, and must be fully committed to lead and serve the student body towards the fulfillment of the goals of the Student Government. He/She must uphold the core values and thrusts of the Department of Education and
serve as a role model of school and community in words and in deeds.
Student’s Name: Current Grade Level:
PERSONAL DETAILS:
Gender: Age: Date of Birth:
E-mail Address: Mobile No: Landline:
Home Address:
COMPETENCIES OF CANDIDATES IN RELATION TO THE DESIRED POSITION
Name of activities participated related to the desired Specific role in the activity
position
ELECTORAL INFORMATION:
Parry Name: Position in the Party:.
I certify that I am a bona fide student of this school.
I, whose name aid other personal details are herein stated, do hereby file this Certificate of Candidacy for the Supreme Pupil
:■ , Government COMELEC in the election for school year 2017-2018.
I do hereby declafe my intention and desire to be nominated for the particular position of
I further state that I am bona fide student of this school with good moral character and academic standing, and I will abide
■ with the election rules and guidelines of the Supreme Pupil Government.
I hereby certify that the facts stated herein are true and correct to the best of my knowledge.
Signature of Candidate over Printed Name
SUBSCRIBED AND SWORN to before me this. .day of. 2018, at. _, affiant exhibiting to me
his/her nomination kit which contains his/her C.O.C, photograph, academic records, and parental consent.
SPG COMELEC REPRESENTATIVE
Republic of the Philippines;
DEPARTMENT OF EDUCATION
Youth Formation Division
CERTIFICATE OF CANDIDACY FOR SUPREME STUDENT GOVERNMENT
(officer of the Supreme Student Government lives the ideals, principles, and practices of participatory democracy. He/She represents the student body, and must be fully committed to lead and serve the student body towards the fulfillment of the goals of the Student Government He/She must uphold the core values and thrusts of the Department of Education and
serve as a role model of school and community in words and in deeds.
Student’s Name: Current Grade Level:
PERSONAL DETAILS:
Gender: Age: Date of Birth:
E-mail Address: Mobile No: Landline:
Home Address:
COMPETENCIES OF CANDIDATES IN RELATION TO THE DESIRED POSITION
Name of activities participated related to the desired Specific role in the activity
^__ position [
ELECTORAL INFORMATION:
Party Name: Position in the Parry:
I certify that I am a bona fide student of this school.
I, whose name and other personal details are herein stated, do
hereby file this Certificate of Candidacy for the Supreme
‘
Student Government COMELEC in the election for school year 2017-2018.
1 do hereby declare my intention and desire to be nominated for the particular position of
I further state that I am bona fide student of this school with
good moral character and academic standing, and I will abide
with
the election rules and guidelines of the Supreme Student Government.
I hereby certify that the facts stated herein are true and correct to the best of my knowledge.
Signature of Candidate over Printed Name
SUBSCRIBED AND SWORN to before me this. day of. 2018, at. _, affiant exhibiting to me
his/her nomination kit which contains his/her C.O.C, photograph, academic records, and parental consent.
SSG COMELEC REPRESENTATIVE
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